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Accounts Payable Clerk (Morristown)

Description

SUMMARY

Timely processing of all vendor invoices and employee expense reimbursement requests. Detection of erroneous and/or redundant invoice amounts, assignment of proper General Ledger account, department and project codes, verification of proper approval and/or supportive documentation for purchases. Communication with vendors and employees to resolve questions/problems.

Responsibilities: Include the following.

  • Open mail and assign proper G/L account and appropriate department and project codes.
  • Review invoices for reasonableness and accuracy of amount due.
  • Review invoices for applicable approval and supporting documentation, forward unapproved payment requests to proper party and/or request documentation to substantiate purchase/reimbursement.
  • Attach documentation to invoices and submit to A/P Coordinator for posting.
  • Contact vendors and employees with regard to any questionable amounts due or requests for expense reimbursement. 
  • Maintain good relationship with vendors and employees with regard to timely resolution of questions and problems as they arise.
  • Research of vendor accounts for determination of unpaid balance inquiries.
  • Assemble posting information for A/P Coordinator to include coded original invoice and all supporting documentation.
  • File posted invoices pending payment.
  • Match invoices to printed checks and submit to appropriate person(s) for signature.
  • Mail signed checks with applicable payment information.
  • File check stub with invoice copy and other supporting documentation.
  • Maintenance of A/P vendor files and payment documentation.
  • Review of supplies on hand and order placement as needed.
  • Daily processing of invoices from current day’s mail delivery (interoffice and postal service)
  • Daily filing of posted invoices pending payment.
  • Weekly match-up of paid invoices to check and submission for signatures.
  • Weekly mailing of payments to vendors and/or employees.
  • Monthly processing of contract payments due.
  • Other duties as assigned


QUALIFICATIONS

Education & Experience:

High school diploma or general education degree (GED); or one to two years related experience and/or training preferred.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Work Processing software, Electronic Medical Records software, and Spreadsheet design software.

CHS is an EEO Employer

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